HIPAA Notice of Privacy Practices

Last updated: June 8, 2026

HIPAA Notice of Privacy Practices

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

This Notice of Privacy Practices (“Notice”) describes the privacy practices of WeClinic Health and applies to all protected health information (PHI) we create or receive in connection with the health care services we provide. We are required by law to maintain the privacy of your PHI, to provide you with this Notice of our legal duties and privacy practices, and to abide by the terms of this Notice.

1. What Is Protected Health Information (PHI)?

Protected Health Information (PHI) is individually identifiable health information that relates to your past, present, or future physical or mental health or condition; the provision of health care to you; or the past, present, or future payment for health care. PHI includes information such as your name, address, date of birth, diagnosis, treatment records, and billing information when combined with health-related data.

2. How We May Use and Disclose Your PHI

The following describes the ways WeClinic Health may use and disclose PHI. Not every use or disclosure will be listed; however, all permitted uses and disclosures fall into one of the categories below.

Treatment

We may use and disclose your PHI to provide, coordinate, or manage your health care and related services. For example, we may share PHI with other health care providers involved in your child’s care, or with specialists to whom we refer your child for evaluation or co-treatment.

Payment

We may use and disclose your PHI to obtain payment for services rendered. For example, we may submit claims to your health insurance carrier or other payers and include clinical information necessary to support billing.

Health Care Operations

We may use and disclose your PHI for our internal health care operations. For example, we may use PHI to assess the quality of care provided, conduct staff training, perform administrative functions, or engage in activities required to operate our practice.

As Required or Permitted by Law

We may use or disclose your PHI when required to do so by federal, state, or local law — for example, to report certain communicable diseases, to respond to a court order or subpoena, to cooperate with public health authorities, to report abuse or neglect as mandated by Florida law, or to comply with regulatory oversight activities.

Other Permitted Uses and Disclosures

We may also use or disclose PHI in other circumstances permitted by HIPAA, including but not limited to: serious threats to health or safety, workers’ compensation, military and veterans’ activities, and national security requirements. Where required by law or where we choose to do so, we will obtain your written authorization before using or disclosing your PHI for any other purpose.

3. Uses and Disclosures Requiring Your Authorization

For any use or disclosure of PHI not described in this Notice — including the use of PHI for marketing purposes or the sale of PHI — we will obtain your written authorization. You have the right to revoke any such authorization in writing at any time, except to the extent that we have already acted in reliance upon it.

4. Your Rights Regarding Your PHI

You have the following rights with respect to your PHI. To exercise any of these rights, please submit a written request to our Privacy Officer using the contact information provided at the end of this Notice.

Right to Inspect and Copy

You have the right to inspect and obtain a copy of your PHI that we maintain, with limited exceptions. We may charge a reasonable fee for copies. We will respond to your request within 30 days.

Right to Request an Amendment

If you believe that your PHI is incorrect or incomplete, you may request that we amend it. We may deny your request under certain circumstances, and if we do, we will explain the reason in writing. You have the right to submit a statement of disagreement.

Right to an Accounting of Disclosures

You have the right to request a list of certain disclosures we have made of your PHI. This right does not apply to disclosures made for treatment, payment, or health care operations, or to disclosures you authorized.

Right to Request Restrictions

You may request that we restrict the use or disclosure of your PHI for treatment, payment, or health care operations purposes. We are not required to agree to a requested restriction, except in one circumstance: if you pay out-of-pocket in full for a specific service and request that we not disclose PHI related to that service to your health plan, we must agree to that restriction.

Right to Request Confidential Communications

You may request that we communicate with you about your health care in a certain way or at a certain location (for example, only by mail or only at a specific phone number). We will accommodate reasonable requests.

Right to a Paper Copy of This Notice

You have the right to receive a paper copy of this Notice at any time, even if you have previously agreed to receive it electronically. To request a paper copy, contact our Privacy Officer.

5. Our Responsibilities

WeClinic Health is required to:

  • Maintain the privacy of your PHI as required by law
  • Provide you with this Notice of our privacy practices
  • Abide by the terms of this Notice as currently in effect
  • Notify you promptly if a breach of your unsecured PHI occurs that requires notification under applicable law

We reserve the right to change the terms of this Notice and to make the new Notice effective for all PHI we maintain. If we make material changes, we will provide you with a revised Notice. The most current version of this Notice will always be available on our website and at our office.

6. How to File a Complaint

If you believe your privacy rights have been violated, you have the right to file a complaint. You will not be retaliated against for filing a complaint.

With WeClinic Health

Contact our Privacy Officer:

  • WeClinic Health — Privacy Officer
  • 8395 W Oakland Park Blvd, Suite C, Sunrise, FL 33351
  • Phone: +1 (786) 659-5296
  • Email: info@weclinic.us

With the U.S. Department of Health and Human Services

You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights:

We will not retaliate against you in any way for filing a complaint with us or with the Office for Civil Rights.

7. Effective Date

This Notice is effective as of June 8, 2026. For questions about this Notice or to exercise your rights, please contact our Privacy Officer at info@weclinic.us or +1 (786) 659-5296.